Increase productivity and automate business processes with electronic document workflow. Document Workflow System, or otherwise Document Management System (DMS), allows you to process any form of documentation. The collection of resources and their processing takes place at the level of the entire organization. Let yourself forget about paper documents and unreadable procedures and give wings to your company.

Management of workflow in the company

Our DMS combines the functionalities of BPM (Business Process Management) and DMS (Document Management Systems) class systems used to optimize a company's internal processes. The system records information and task circulation processes for the entire organization (all employees), purchases, vacations, or business trips. The purpose of the electronic document circulation system is to support task and information circulation processes in the organization and to convert paper documents processed during their execution into electronic form. DMS is a solution that determines and controls the paths of circulation of matters and information throughout the organization.

DMS means automation and digitization of corporate processes, greater efficiency, and reduced costs in various areas. Automatically direct the movement of documents, regardless of the organization's size.

DMS means less paper and no paper. The possibilities of storing digital documents are far greater than physically storing paper documents in cabinets, warehouses, or archives.

DMS means security. The central document management system with access control. Only users with the proper level of authorization can access the documentation. Access through an encrypted connection, SSL certificates, a professional data center with physical access control, and regular backups are all solutions that ensure the security of system use.

DMS is a tool that makes work easier. Teams can work together on the same set of digital documents. Always the current version. A common feature is version control and indexing. Trace the history of the document creation and decision-making process. You have control over the time of execution of the task, related documentation, and the person responsible.

DMS is the ability to implement your document workflow and approval path. Employees, teams, directors, managers, or the board of directors receive documents on time. The business model adopted is reflected in the workflow system. You receive notifications and control the timeliness of cases through email and SMS.

DMS is all about convenience. The tool is available to a wide range of employees. Our system is made available through a web browser. You do not need to install additional software and take care of its current version.

DMS reduces errors. Always up-to-date document versions, timely notifications to the right people, version control, and digital archives.

Business areas that the document management system improves

Finance and accounting is the most commonly applied area of business where document management and workflow systems are acceptance of cost invoices and their settlement at the ERP system level and fast payment processing are among the elements of an efficient business.

The administration of internal and incoming documentation can be a challenge. DMS helps to control the circulation of correspondence, registration, and monitoring of contracts with contractors.

Digitization of personnel and payroll documents allows efficient handling of employment matters. Registering contracts, transferring tax records, or handling vacation requests is a convenience for the employer and employees.

Handling requests and complaints unify communication while controlling the status of the case. Internal service requests, those received from customers, are handled according to the company's quality standards and accepted lead times. Everything with an automated system and automatic notifications.

Digitize paper documents and integrate them into an electronic workflow system

DMS helps digitize paper records. With the scanning of each document, take a picture and transfer it to digital format. All data is available to other areas of the business. The digital copy prevents data loss. Historical records are organized form with immediate access to information for authorized users and other processes in the system.

Document Management System as part of modern ERP system

Certusoft DMS is a part of Certusoft ERP system. The advantages of implementing a document management system are many. Both ERP and DMS systems support each other's processes. Expand the possibilities of each system working as a stand-alone system. Avoid data synchronization, additional configuration and integration. You have the same database of contractors, goods information, document types, and other data dictionaries. The system keeps your processes running smoothly without duplicating information.

Consistency and uniformity of Certusoft solution does not mean lack of cooperation with other ERP systems. Certusoft DMS and Certusoft ERP are proprietary solutions that can work with third-party solutions.

What do I need to do to have a Document Management System in my company?

The decision to implement a document management system is one of the first steps toward creating a paperless organization. Thoughtful strategy and planning are essential to ensure a successful DMS implementation. When we know what your business needs are, we deliver a system with the right features and functions. Therefore a clear picture of the company's current situation, possible problems, new opportunities, goals, and possible future needs is essential. All these elements must come together for the workflow system to meet your company's needs.

Our software fulfills the needs of enterprises and grows with them. Certusoft's team helps you identify your workflow needs and suggests the best solutions for document management.

Advantages of the Certusoft DMS solution

• Easy and secure access to the system via a web browser without installing additional software.

• Extensive configuration of workflow processes and approval paths using configuration dictionaries available in the administration module.

• The electronic image of a document can be seen directly in the application without additional software.

• Email and SMS notification of events and pending documents in the system.

• Documentation aceptation paths adapted to the established processes in the company.